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- Trustees and directors
The body corporate and HOA app for trustees with day jobs
You volunteered to help your community, not to answer WhatsApps at midnight. EstateMate puts approvals, notices, maintenance and levies in one place, and works alongside your managing agent.
- From R10 per property per month
- Works with your managing agent
- POPIA-ready
Being a trustee shouldn’t feel like a second job
“I’m a trustee, not a call centre”
Gate codes, noise complaints and the lost-dog posts all land on your phone. You signed up to help, not to run a 24-hour helpline.
“Where’s the approval for unit 14?”
Decisions happen over email, WhatsApp and the braai. Six months later, nobody can find who said yes.
“What is the managing agent actually doing?”
You pay for a managing agent, but you only find out what’s open when a resident complains at the AGM.
Run the scheme from one place
Everything a board of trustees needs, and nothing that makes more work for your managing agent.
Approvals with a paper trail
Renovations, pets and move-ins approved in the app, with a record of who said yes and when.
Learn moreNotices that reach everyone
Post once and it lands on every resident’s phone. Not just the ones who read the group chat.
Learn moreSee every maintenance request
Open, assigned, fixed. Know what’s happening without asking for a spreadsheet.
Learn moreRules, minutes and AGM packs
Document folders residents can find themselves, so you stop emailing the conduct rules.
Learn moreLevy visibility for residents
Residents check their levy account in the app. The 9pm balance questions stop.
Learn moreVisitor access that works with your gate
Keep your access control. Residents pre-authorise guests with a PIN or QR code.
Learn moreKeep your managing agent. Add EstateMate.
We push requests to their inbox or their system, and levy balances come from their books. They keep doing their job. You finally see it happening.
EstateMateOne source of truth for the estateWorks with the access control you already have
We already have a managing agent. Do we need this?
Yes, and so do they. EstateMate doesn’t replace your managing agent. It sends them requests in the format they already use, and gives you and your residents one place to see what’s happening.
Will it add work for us as trustees?
Less, not more. Residents log their own requests and approvals, so they stop coming to your phone. You get a dashboard instead of a hundred messages.
Is it suitable for a body corporate, or only for estates?
Both. EstateMate runs sectional title schemes, HOAs, complexes and large estates. The smallest communities using it have under 20 units.
How do we get our residents on board?
We load your units and residents, and send everyone an invite. Most people download the app the first time they need to let a visitor in.
What about POPIA?
Your residents’ data belongs to the scheme. EstateMate processes it in line with POPIA, and access is limited to the people who need it. We sign an operator agreement with every scheme.
Ready for less admin?
Book a demo and we’ll show you EstateMate set up for a community like yours.